Coordinating Repairs and Maintenance

Best Practices For HOAs

As an HOA Board Member, you know that regular maintenance is essential to keeping your community in top condition.

No matter what kind of property you own, effective maintenance is vital. But planning and executing an effective repair and maintenance program can take time and effort.

So, here are a few tips on coordinating repairs and maintenance:

 

1. Take stock of your community and list all the areas that need attention

The first step is identifying your community’s most essential systems and components. These are the things that, if left unchecked, could cause the most damage or require the most expensive repairs. This can include everything from the landscaping to the common areas.

Once you understand what needs to be done, you can develop an action plan.

 

2. Developing a schedule for carrying out the work is essential

Once you’ve identified the key components, you can develop a maintenance schedule that includes regular inspections, cleaning, and servicing.

This will help you stay on track and ensure that all the tasks are completed promptly. Build in some flexibility, though, as unforeseen circumstances may arise that require you to adjust your schedule.

 

3. Schedule repairs and maintenance when there will be the least amount of foot traffic

As a general rule of thumb, it’s best to schedule repairs and maintenance during the daytime hours. This will minimize the inconvenience to your neighbors while allowing the workers to complete the job on time. Make sure to publicize when the repairs occur with ample notice so your neighbors can make other arrangements.

 

4. Allocate adequate resources to your maintenance program

By investing in your community, you can ensure its long-term value. This includes both time and money. If you try to cut corners, it will likely show the quality of the work.

Scheduling repairs and maintenance don’t have to be a headache. With some planning and effort, you can keep your community in top condition for years.

By following these tips, you can develop an effective maintenance program to ensure the process runs smoothly and efficiently.